Privacy & Data Policy
1. Who I Am
Hello, I'm Gillian Campbell.
I provide yoga, aerial yoga, transformational breathwork, retreats, seasonal gatherings, teacher training, corporate wellbeing sessions and consultancy services through my business.
For the purposes of UK data protection law, I act as the Data Controller for the personal information collected through this website and in connection with my services.
2. My Commitment to Your Privacy
Your privacy matters to me. Whether you attend a weekly class, join a retreat, enquire about consultancy work or simply subscribe to my Seasonal Reflections newsletter, I am committed to handling your personal information with care, respect and integrity.
I follow:
UK General Data Protection Regulation (UK GDPR)
Data Protection Act 2018
Information Commissioner's Office (ICO) guidance
I only collect information that is necessary to provide my services, communicate with you and manage bookings. I never sell your personal information.
3. What Information I Collect
Depending on how we work together, I may collect:
Personal information
Name
Email address
Telephone number
Emergency contact details (where appropriate)
Health & wellbeing information
For yoga, aerial yoga, breathwork, retreats or teacher training I may ask you to complete a health questionnaire so that I can support you safely.
This may include:
Relevant medical conditions
Injuries
Medications
Pregnancy status
Other information that may affect participation
This information is treated as confidential and given additional protection under UK GDPR.
Website information
When you use my website I may collect:
Contact form submissions
Newsletter sign-ups
Basic website analytics
Cookies used to improve the website experience
4. Why I Collect Your Information
I collect personal information so that I can:
Respond to enquiries
Manage bookings
Deliver classes, workshops and retreats
Provide teacher training
Deliver consultancy services
Process payments securely
Send newsletters if you have chosen to receive them
Meet legal and insurance requirements
I only process your information where there is a lawful basis to do so.
5. Confidentiality
Everything you share with me is treated respectfully and confidentially.
The only circumstances where I may need to share information without your consent are:
where there is a safeguarding concern
where required by law
where necessary to protect someone's safety
Only the minimum information necessary would ever be shared.
6. How Your Information Is Stored
I take appropriate steps to protect your information.
This includes:
Password-protected devices
Secure cloud-based systems
Limited access to personal information
Secure disposal of records when no longer required
Payments are securely processed by Stripe. I do not store your payment card details.
Bookings are managed through Acuity Scheduling.
My website is hosted by Squarespace.
7. Working With Organisations
Alongside my own classes and events, I also work with organisations, wellbeing studios and businesses to deliver consultancy and wellbeing services.
Where I work on behalf of another organisation, personal information may also be managed in accordance with that organisation's own privacy policies and procedures.
8. How Long I Keep Information
I only keep personal information for as long as necessary to provide my services and meet legal, insurance or accounting requirements.
Health questionnaires and relevant records are retained only for appropriate professional and legal purposes before being securely deleted.
9. Your Rights
You have the right to:
Access your personal information
Request corrections
Request deletion where legally possible
Withdraw consent
Object to certain processing
If you have any questions about how your information is used, please contact me directly.
You also have the right to contact the Information Commissioner's Office (ICO).
10. Health Information & Session Records
For certain services—including yoga, aerial yoga, breathwork, retreats and teacher training—I may keep brief records relating to:
Health questionnaires
Consent forms
Attendance
Emergency contacts
Relevant session notes where appropriate
These records help ensure your safety and support good professional practice. They are stored securely and accessed only where necessary.
11. Contact
If you have any questions about this Privacy & Data Policy or how your information is handled, please contact:
Gillian Campbell
I believe trust is built through openness, honesty and respect. If you ever have questions about how your information is collected or used, please don't hesitate to get in touch. I'm always happy to help.